Scheduling Coordinator – PorchLight Real Estate Group – Denver, CO

Scheduling Coordinator
PorchLight Real Estate Group
Denver, CO 80203

$35,000 – $45,000 a year

Scheduling Coordinator Manager Position: Director of Pre-Listing Services

Position Summary: At PorchLight Real Estate Group, our Scheduling Coordinator provides the details and day-to-day management necessary to ensure that the Pre-Listing Services (PLS) team has the information necessary to ensure our services are executed properly to prepare a home for sale. The PLS team provides cleaning, signage, staging/staging removal, photography and measurements services.

Scheduling Coordinator Responsibilities:

  • Manage, monitor, and mediate all PLS services with vendors, Transaction Coordinators and agents
  • Schedule services with vendors and subcontractors for services
  • Using a proprietary technology, that is currently in development, schedule, reschedule, cancel, and coordinate all listings that are coming to market for sale
  • Accurately input all listing details into tracking spreadsheets, such as what services are needed, when do the services start / end, etc.
  • Communicate effectively with leadership, team members, vendors, and agents the details of the process.
  • Day-to-day reporting and tracking of all listings coming to market as well as closing details.
  • Verify all paperwork is correct, approvals received, and the scheduling is completed in the time frame required.

Skills and Qualifications:

  • Experience using Google calendar and Google sheets is a plus
  • Comfortable working in a fast paced / constantly changing environment
  • Prior scheduling experience desired
  • General understanding of business functions such as warehousing, inventory, scheduling, and the process of listing real estate is a plus
  • Aptitude in decision making and problem solving
  • Experienced in customer service and user-experience driven processes
  • Subcontractor and vendor management/negotiation experience helpful
  • An exemplary work ethic is required

Salary and Benefits:

  • Full-time position – Monday – Friday – 9am to 5pm
  • Salary range: $35,000 – $45,000
  • Benefits include medical, dental and vision
  • Two weeks vacation accrued per pay period plus 3 annual sick days
  • 401k eligibility after 12 months with company, match up to 4%

Standards: Company-Wide

  • All work will be performed according to the company’s policies and standards, as well as in the spirit of excellent customer service.
  • If a mistake is made, it will be owned and corrected as quickly as possible in a collaborative fashion..
  • All systems and processes are evolving and everyone has a responsibility to provide feedback to make them better.
  • All proprietary company information will be held as strictly confidential outside PorchLight.
  • Immediate manager will be notified of any issues that cannot be resolved, or deadlines that cannot be met within a reasonable time frame, and before the deadline arrives.

About PorchLight Real Estate Group:

PorchLight is a 100%-women-owned, Colorado based, real estate brokerage that provides superior service, industry-leading technology and a people-centered approach to its agents and their clients. The company provides a suite of services to support the brokerage operations, including marketing, staging and sales services, accounting and finance, and human resources.

Job Type: Full-time

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